The Administrative Coordinator should consider the following:
It is very important that all volunteers are properly registered, and provide appropriate identification.
Acceptable forms of identification include government-issued photo identification such as a driver’s licence, treaty card, or passport.
It is equally important that at the closure of the Community Response Plan, a copy of all of this information is forwarded to police, with any extra copies shredded. Information gathered through the volunteer registration process is sensitive and can be misused by a third party for identity fraud or other harmful purposes. As a result, it should not be in your possession for any longer than is necessary. This protects both you, and the person to whom the information belongs.
If the police request volunteer assistance in the search operations, it is important that volunteer activity be recorded. Any time a volunteer helps in a search operation, they must sign in and their photo identification must be verified. At any major search event, the Administrative Coordinator may also be responsible for setting up a sign-in/ registration table onsite.
Sometimes those involved in a child’s disappearance will involve themselves in the search for the child. Maintaining lists of volunteers with their proper photo identification is important so that police can run proper background checks.